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Need a place for your group to meet? Check our policy for using our public meeting rooms.

Public Meeting Room Use Policy

Purpose

The library encourages public use of meeting rooms as gathering places to exchange ideas; access and share information and participate in programs created for public enjoyment, public education and civic engagement. The meeting rooms will be available on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to meet at the Library does not in any way constitute or imply endorsement of the users’ policies, beliefs or programs by the Library staff or Board of Trustees.

Download the meeting room application. Completed forms may be returned to any branch.

Room Use Priority

Priority will be given to: Library sponsored and co-sponsored activities and events. All other groups will be given consideration on a first-come/first-served basis. The Library reserves the right to reschedule confirmed meeting room reservations to accommodate library meetings or events. In such rare instances, the Library will make every reasonable effort to give ample notice and to assist the group in reserving another date or library meeting room.

Eligibility

Meeting rooms are available for non-commercial use by local not-for-profit organizations, governmental agencies, and educational entities.

  • Local refers to non-profit organizations based in or serving residents of the Lake County Public Library district.

  • Groups are considered not-for-profit when their mission serves an educational, cultural, charitable, political or civic purpose. Not-for-profits include 501(c)3, 501(c)4, 501(c)5, 501(c)6, 501(c)7, 501(c)8 corporations. Meeting room reservations requests by not-for-profit organizations must include a copy of the 501(c) certificate. This requirement may be waived by the Director in the case of local, organized, small not-for-profit unincorporated associations that provide other supporting documentation.

  • The person filling out a meeting room reservation request on behalf of the group must have a resident library card in good standing from Lake County Public Library and be at least 18 years old. Exceptions to this requirement may be made for representatives of federal, Indiana, or local agencies or political subdivisions.

  • First time users must submit an application for use. The Library reserves the right to review each prospective meeting room request and determine whether the group qualifies and the planned use fits within the guidelines and terms of Library policies and this Meeting Room Agreement.

Meeting Room Fees

Eligible groups may reserve and use library meeting rooms for non-commercial activities without charge under the following conditions:

  • The group is a local not-for-profit organization, governmental agency, or educational entity

  • The meeting is open to all people who wish to attend.

  • No fees or donations are collected or solicited for admission or participation in the meeting or event. No fundraising takes place during the meeting.

A local not-for-profit organization, governmental agency, or educational entity using the room for non-commercial activities will be charged the rental fees* listed under the following conditions:

  • Meetings are not open to and advertised to the general public, e.g., board meetings, committee meetings, training sessions, and the like.

  • A group has restricted attendance to a limited or designated audience.

  • The group requires an exchange of money, goods, or services for attendance (regardless of the exchange being on or off our premises). This includes meetings held by federal tax exempt organizations as well as governmental agencies.

Meeting Room Capacity Fee
Merrillville - Meeting Rm A 150 $150
Cedar Lake 50 $50
Griffith-Calumet 50 $50
Hobart 30 $50
Lake Station-New Chicago 50 $50
St. John 50 $50
Dyer-Schererville - Whole 50 $50
Munster 50 $50
Highland 50 $50
Merrillville - Meeting Rm B 25 $50
Dyer-Schererville - Half 35 $25
Merrillville - Meeting Rm C 15 $25
Merrillville - Meeting Rm D 15 $25

Cleaning Fees: Hourly Rate

Reservations

To insure and promote the accessibility of library meeting rooms to a wide variety of community groups eligible groups may:

  • book three consecutive meetings system-wide at a time on a rolling basis.

  • reserve meeting rooms up to 6 months in advance, as available, up to 20 times a year.

  • only use rooms during normal library operational hours, Monday – Saturday.

Acceptable Use Guidelines

  • No sale of goods or services, fundraising, or solicitation for future sales or services will be permitted without prior Library Administration approval. “Solicitation” is any act or attempt to advertise, market, or sell any product or service; to seek membership in any organization; or to obtain a donation/contribution. This includes the collection of “free-will” offerings. Public property, such as Library buildings, facilities, parking lots, grounds and other real property, is held in trust for the public. It is to be used for governmental and public purposes and governmental property is not to be used for private gain.

  • Library meeting rooms are designed to meet general, non-commercial, informational, educational, cultural and civic needs. Excluded are purely social events which include but are not limited to parties or entertainment and meetings for the benefit of private individuals.

  • The meeting room kitchens are not intended for cooking, but to provide a convenient space for the preparation of light refreshments. No meals may be served unless prior approval is given in writing by Library Administration.

  • All activities and programs conducted in library buildings must comply with federal, state, and local laws and are subject to the rules, regulations, and policies of the Library.

  • Meeting rooms are not available if the Library is closed due to an emergency or inclement weather.

  • Library personnel have free access to enter any meeting room at any time. The Library Board has vested in Library personnel the authority to supervise meeting room use and to interpret policy; however, final authority rests with the Library Director.

Responsibility of User

  • The group must have a signed application on file agreeing to our policies, to be signed on an annual basis by an authorized representative of the group. The individual agrees to be the responsible party. If unavoidable circumstances prevent attendance by the applicant, he/she is still personally responsible for the proper use of the facility and payment for any damage. 

  • Minimum attendance may be required. Groups must stay within the designated maximum seating capacities of assigned rooms.

  • Cancellations by groups must be received by the Library at least 48 hours in advance. A penalty in room use privileges may be imposed on groups who do not cancel their meetings by the designated deadlines.

  • Any publicity materials must clearly indicate that the program is under the sponsorship of the group and not the Lake County Public Library.

  • The Library will provide basic housekeeping service such as regular cleaning as part of meeting room maintenance. Any additional cleaning or repair required beyond normal library maintenance will be billed at an hourly rate. The cost of any materials required for any repair will be billed to the responsible party.

  • Excessive amounts of garbage (beyond the capacity of trash receptacles provided in the meeting room) must be removed by the room user to outside trash receptacles.

  • The Library is unable to provide storage space for materials or equipment between meetings.

  • Children and youth groups are required to use the meeting rooms under adult supervision.

  • All meetings must be over and the rooms vacated 30 minutes before the library closes. 

Meeting Room Amenities

  • Kitchen

  • Screen

  • Podium

  • Wifi

  • Each meeting room is equipped with a standard number of tables and chairs. A group may change this arrangement for their specific use. Furniture should be left in a clean, neat, and orderly arrangement at the close of the meeting.

Revocation and Refusal of Authorization for Use

Authorization to use library facilities may be revoked. Persons or organizations refused the use of the meeting rooms or persons or organizations whose privileges to use the meeting rooms have been revoked shall have the right to appeal in writing to the Library Director. Such appeals must be submitted in writing within 10 days after notice of the refusal to use the meeting rooms or the revocation of use of the meeting rooms.

The privilege of using Library meeting rooms will not be granted or will be revoked if the activities or intended activities of the meeting room users negatively impact normal operations in any of the following ways:

  • The meeting is conducted in a noisy, disorderly or inflammatory manner.

  • The size of the meeting presents personal safety or building security issues, or creates an undue parking demand on library lots or the surrounding neighborhood.

  • The activities of meeting room users disrupt or will be disruptive to other library patrons’ use of library facilities or distract library staff from the performance of their duties.

  • The meeting room users neglect to pay all required fees, or neglect to pay for damages to the meeting room.

  • Misrepresentation of information supplied on Meeting Room Agreement form

  • Repeated failure to show up for scheduled reservations or frequent cancellations

  • Physical abuse of facilities and/or equipment

  • Failure to adequately supervise participants of meeting

  • Failure to vacate the room by the scheduled reservation time

  • Violation of Library Policies

Adopted by the Board of Trustees of the Lake County Public Library - 10/26/95
Revised - 3/25/04
Revised - 5/26/16
Revised - 3/23/17
Revised - 8/29/19

*ST-105 General Sales Tax Exemption Certificate is required.

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Study Room Guidelines  

Lake County Public Library provides study rooms for the use of eligible cardholders.

The rooms may be used in accordance with the following guidelines:

  • Eligible Users must be at least 18 years old and and present their own LCPL card for study room use. (In House Use cards are acceptable for study room bookings).
  • The library cardholder who booked the study room is responsible for other users and must remain in the study room.
  • Users are limited to one 2-hour reservation per day.
    • After two hours of use, users may continue until the room is reserved for a new user.
    • Please be respectful to staff and other users by leaving the room quickly (within 5 minutes) when notified that time has ended.
  • Reservations accepted up to 2 months in advance.
  • Users may have up to 2 reservations at a time – limited to one reservation per day.
  • Room users may not exceed a room’s capacity.
  • Library staff are not responsible for personal belongings left unattended.
  • Study rooms unoccupied for more than 15 minutes may be reserved by another user.
  • Study rooms close 15-minutes before the branch closing time.

Violation of these guidelines or the Library’s Rules of Conduct could result in loss of Study Room Privileges.

Issued: Administration
Issued: 3/8/2018

Upcoming Events
Sat, Jan 25, 9:00am - 12:00pm
Griffith/Calumet Twp Library - table by front doors
2020 Census recruiters will be available to help you get more information on job positions and how to apply. Walk-ins welcome.

Sat, Jan 25, 10:30am - 11:00am
Merrillville - Children's Programming Room
Baby & Me Time is a 1/2 hour program which includes songs, stories, and sensory play for babies 0 to 23 months and their caregiver.

Sat, Jan 25, 11:00am - 12:00pm
St. John - Large Meeting Room
All children and their families are invited to come and read to these certified therapy dogs. Please Register.

Sat, Jan 25, 1:00pm - 4:00pm
Merrillville - Meeting Room A
Join us for Movie Time with popcorn and beverages as we watch Yesterday PG-13 ; 1 hour and 57 minutes

Sat, Jan 25, 1:00pm - 4:00pm
Dyer-Schererville - Quiet Study Room #2
Accepting Census Worker Applications

Sat, Jan 25, 2:00pm - 3:00pm
Dyer-Schererville - Children's Programming Room
This bi-monthly session is an opportunity for non-native adult speakers with intermediate knowledge of Spanish to practice listening and... more
This bi-monthly session is an opportunity for non-native adult speakers with intermediate knowledge of Spanish to practice listening and conversation skills with the help of a bilingual guide.

Sat, Jan 25, 3:00pm - 4:00pm
Highland - Meeting Room A
Snacks will be served and plans will be made for upcoming projects. Bring your ideas and be prepared for a fun time.

Mon, Jan 27, 10:30am - 11:00am
Merrillville - Children's Programming Room
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books,... more
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books, music, and movement designed to help early literacy skills.

Mon, Jan 27, 10:30am - 11:15am
Highland - Children's Programming Room
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teach early... more
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teach early literacy skills.

Mon, Jan 27, 10:30am - 11:15am
Hobart - Children's Program Room
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teach early... more
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teach early literacy skills.

Mon, Jan 27, 10:30am - 11:30am
Munster - Children's Program Room
Young children ages 2-3 years, along with their caregiver will enjoy stories, songs, and a craft. Please register all attendees so we... more
Young children ages 2-3 years, along with their caregiver will enjoy stories, songs, and a craft. Please register all attendees so we may be able to count you in our attendance.

Mon, Jan 27, 10:30am - 12:30pm
St. John - Large Meeting Room
Join us for this month's Musical Monday selection: Swing Time, the 1936 classic, starring Fred Astaire and Ginger Rogers. Run time: 104... more
Join us for this month's Musical Monday selection: Swing Time, the 1936 classic, starring Fred Astaire and Ginger Rogers. Run time: 104 min. Refreshments will be served. Registration required.

Mon, Jan 27, 11:00am - 11:30am
Lake Station-New Chicago - Children's Program Room
This special storytime is designed for children ages 0-23 months and a caregiver. We will sing songs, read short stories, do lap... more
This special storytime is designed for children ages 0-23 months and a caregiver. We will sing songs, read short stories, do lap bounces, and play!

Mon, Jan 27, 11:30am - 12:30pm
Munster - Children's Program Room
Young children ages 2-3 years, along with their caregiver will enjoy stories, songs, and a craft. Please register all attendees so we... more
Young children ages 2-3 years, along with their caregiver will enjoy stories, songs, and a craft. Please register all attendees so we may be able to count you in our attendance.

Mon, Jan 27, 12:30pm - 2:00pm
Griffith-Calumet Twp - Meeting Room
Documentary telling the full, astonishing story of Eva Kor and her survival of Auschwitz. It reveals her hidden pain, rage and... more
Documentary telling the full, astonishing story of Eva Kor and her survival of Auschwitz. It reveals her hidden pain, rage and unextinguished love for humanity. 90minutes

Mon, Jan 27, 12:30pm - 2:30pm
Dyer-Schererville - Meeting Room A
Adults are invited to de-stress and relax with pencils and coloring sheets provided by the library. Or bring your own!

Mon, Jan 27, 1:00pm - 3:30pm
Library foyer - Library foyer
The US Census Bureau is looking to hire 5,000 workers in our area. Roy Gillis will be here to answer your questions about working for... more
The US Census Bureau is looking to hire 5,000 workers in our area. Roy Gillis will be here to answer your questions about working for the Census Bureau and also to help you with the application.

Mon, Jan 27, 1:30pm - 2:15pm
Hobart - Children's Program Room
Storytime featuring stories, fingerplays, music and a craft that teach pre-reading skills for kids 4-5.

Mon, Jan 27, 2:00pm - 4:00pm
Highland - Meeting Room A
Enjoy this new full length feature film on the library's big screen!

Mon, Jan 27, 2:00pm - 4:00pm
Cedar Lake - Meeting Room A
Play Scrabble or other word games with friends and meet new ones. All games--as well as coffee and tea--will be provided. Join the fun!

Mon, Jan 27, 3:00pm - 6:00pm
Hobart - Quiet Study Room
Every Monday in the Hobart Study Room, 2020 Census recruiters will be available to help you apply for Census employment. Walk-ins are... more
Every Monday in the Hobart Study Room, 2020 Census recruiters will be available to help you apply for Census employment. Walk-ins are welcome!

Mon, Jan 27, 4:00pm - 5:00pm
Lake Station-New Chicago - Large Meeting Room
Celebrate Bubble Wrap Appreciation Day by making a beautiful tree painting using bubble wrap! All materials will be provided.... more
Celebrate Bubble Wrap Appreciation Day by making a beautiful tree painting using bubble wrap! All materials will be provided. Registration is required due to limited materials. Ages 10-18.

Mon, Jan 27, 4:00pm - 5:30pm
Griffith-Calumet Twp - Meeting Room
The love story of C. S. Lewis and his wife, Helen Joy Davidman Gresham, was improbable---and seemingly impossible. Their Eros-story led... more
The love story of C. S. Lewis and his wife, Helen Joy Davidman Gresham, was improbable---and seemingly impossible. Their Eros-story led to some of Lewis’s greatest works.

Mon, Jan 27, 5:30pm - 6:30pm
Hobart - Large Meeting Room
We'll watch episodes from an anime series. We'll also have art supplies on hand if you want to draw, sketch, or get creative or bring in... more
We'll watch episodes from an anime series. We'll also have art supplies on hand if you want to draw, sketch, or get creative or bring in your own sketchbook and projects to work on.

Mon, Jan 27, 6:00pm - 7:30pm
Dyer-Schererville - Meeting Room Whole (A & B)
Teens, reclaim an old puzzle as your own! You can paint the pieces and make them into wall art, friendship necklaces, Valentine's Day... more
Teens, reclaim an old puzzle as your own! You can paint the pieces and make them into wall art, friendship necklaces, Valentine's Day gifts, etc.!

Mon, Jan 27, 6:00pm - 7:30pm
Cedar Lake - Meeting Room A
At 10, Eva suffered the worst of the Holocaust. At 50, she launched the biggest manhunt in history. Now in her 80s, she circles the... more
At 10, Eva suffered the worst of the Holocaust. At 50, she launched the biggest manhunt in history. Now in her 80s, she circles the globe teaching healing through forgiveness.

Mon, Jan 27, 6:00pm - 8:00pm
Merrillville - Meeting Room B
English Classes are for participants who are learning English as a second language. Different levels are available. Classes are free.

Mon, Jan 27, 6:00pm - 8:00pm
Highland - Meeting Room A
Enjoy this new full length feature film on the library's big screen!

Mon, Jan 27, 6:30pm - 8:00pm
Griffith-Calumet Twp - Meeting Room
Members of the 3H Camera Club will be here to present on photography basics and how to get started. Bring your digital camera!... more
Members of the 3H Camera Club will be here to present on photography basics and how to get started. Bring your digital camera! Registration is required.

Mon, Jan 27, 7:00pm - 8:15pm
Cedar Lake - Public Tables
Bring yarn and a size H crochet hook or size 7 knitting needles and cotton yarn ... or bring along a project you're already working on!