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Need a place for your group to meet? Check our policy for using our public meeting rooms.

Public Meeting Room Use Policy

Purpose

The library encourages public use of meeting rooms as gathering places to exchange ideas; access and share information and participate in programs created for public enjoyment, public education and civic engagement. The meeting rooms will be available on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to meet at the Library does not in any way constitute or imply endorsement of the users’ policies, beliefs or programs by the Library staff or Board of Trustees.

Download the meeting room application. Completed forms may be returned to any branch.

Room Use Priority

Priority will be given to: Library sponsored and co-sponsored activities and events. All other groups will be given consideration on a first-come/first-served basis. The Library reserves the right to reschedule confirmed meeting room reservations to accommodate library meetings or events. In such rare instances, the Library will make every reasonable effort to give ample notice and to assist the group in reserving another date or library meeting room.

Eligibility

Meeting rooms are available for non-commercial use by local not-for-profit organizations, governmental agencies, and educational entities.

  • Local refers to non-profit organizations based in or serving residents of the Lake County Public Library district.

  • Groups are considered not-for-profit when their mission serves an educational, cultural, charitable, political or civic purpose. Not-for-profits include 501(c)3, 501(c)4, 501(c)5, 501(c)6, 501(c)7, 501(c)8 corporations. Meeting room reservations requests by not-for-profit organizations must include a copy of the 501(c) certificate. This requirement may be waived by the Director in the case of local, organized, small not-for-profit unincorporated associations that provide other supporting documentation.

  • The person filling out a meeting room reservation request on behalf of the group must have a resident library card in good standing from Lake County Public Library and be at least 18 years old. Exceptions to this requirement may be made for representatives of federal, Indiana, or local agencies or political subdivisions.

  • First time users must submit an application for use. The Library reserves the right to review each prospective meeting room request and determine whether the group qualifies and the planned use fits within the guidelines and terms of Library policies and this Meeting Room Agreement.

Meeting Room Fees

Eligible groups may reserve and use library meeting rooms for non-commercial activities without charge under the following conditions:

  • The group is a local not-for-profit organization, governmental agency, or educational entity

  • The meeting is open to all people who wish to attend.

  • No fees or donations are collected or solicited for admission or participation in the meeting or event. No fundraising takes place during the meeting.

A local not-for-profit organization, governmental agency, or educational entity using the room for non-commercial activities will be charged the rental fees* listed under the following conditions:

  • Meetings are not open to and advertised to the general public, e.g., board meetings, committee meetings, training sessions, and the like.

  • A group has restricted attendance to a limited or designated audience.

  • The group requires an exchange of money, goods, or services for attendance (regardless of the exchange being on or off our premises). This includes meetings held by federal tax exempt organizations as well as governmental agencies.

Meeting RoomCapacityFee

Meeting RoomCapacityFee

Meeting Room Capacity Fee
Merrillville - Meeting Rm A 300 $150
Cedar Lake 100 $50
Griffith-Calumet 100 $50
Hobart 100 $50
Lake Station-New Chicago 100 $50
St. John 100 $50
Dyer-Schererville - Whole 75 $50
Munster 75 $50
Highland 50 $50
Merrillville - Meeting Rm B 50 $50
Dyer-Schererville - Half 35 $25
Merrillville - Meeting Rm C 25 $25

Cleaning Fees: Hourly Rate

Reservations

To insure and promote the accessibility of library meeting rooms to a wide variety of community groups eligible groups may:

  • book three consecutive meetings system-wide at a time on a rolling basis.

  • reserve meeting rooms up to 6 months in advance, as available, up to 20 times a year.

  • only use rooms during normal library operational hours, Monday – Saturday.

Acceptable Use Guidelines

  • No sale of goods or services, fundraising, or solicitation for future sales or services will be permitted without prior Library Administration approval. “Solicitation” is any act or attempt to advertise, market, or sell any product or service; to seek membership in any organization; or to obtain a donation/contribution. This includes the collection of “free-will” offerings. Public property, such as Library buildings, facilities, parking lots, grounds and other real property, is held in trust for the public. It is to be used for governmental and public purposes and governmental property is not to be used for private gain.

  • Library meeting rooms are designed to meet general, non-commercial, informational, educational, cultural and civic needs. Excluded are purely social events which include but are not limited to parties or entertainment and meetings for the benefit of private individuals.

  • The meeting room kitchens are not intended for cooking, but to provide a convenient space for the preparation of light refreshments. No meals may be served unless prior approval is given in writing by Library Administration.

  • All activities and programs conducted in library buildings must comply with federal, state, and local laws and are subject to the rules, regulations, and policies of the Library.

  • Meeting rooms are not available if the Library is closed due to an emergency or inclement weather.

  • Library personnel have free access to enter any meeting room at any time. The Library Board has vested in Library personnel the authority to supervise meeting room use and to interpret policy; however, final authority rests with the Library Director.

Responsibility of User

  • The group must have a signed application on file agreeing to our policies, to be signed on an annual basis by an authorized representative of the group. The individual agrees to be the responsible party. If unavoidable circumstances prevent attendance by the applicant, he/she is still personally responsible for the proper use of the facility and payment for any damage. 

  • Minimum attendance may be required. Groups must stay within the designated maximum seating capacities of assigned rooms.

  • Cancellations by groups must be received by the Library at least 48 hours in advance. A penalty in room use privileges may be imposed on groups who do not cancel their meetings by the designated deadlines.

  • Any publicity materials must clearly indicate that the program is under the sponsorship of the group and not the Lake County Public Library.

  • The Library will provide basic housekeeping service such as regular cleaning as part of meeting room maintenance. Any additional cleaning or repair required beyond normal library maintenance will be billed at an hourly rate. The cost of any materials required for any repair will be billed to the responsible party.

  • Excessive amounts of garbage (beyond the capacity of trash receptacles provided in the meeting room) must be removed by the room user to outside trash receptacles.

  • The Library is unable to provide storage space for materials or equipment between meetings.

  • Children and youth groups are required to use the meeting rooms under adult supervision.

  • All meetings must be over and the rooms vacated 30 minutes before the library closes. 

Meeting Room Amenities

  • Kitchen

  • Screen

  • Podium

  • Wifi

  • Each meeting room is equipped with a standard number of tables and chairs. A group may change this arrangement for their specific use. Furniture should be left in a clean, neat, and orderly arrangement at the close of the meeting.

Revocation and Refusal of Authorization for Use

Authorization to use library facilities may be revoked. Persons or organizations refused the use of the meeting rooms or persons or organizations whose privileges to use the meeting rooms have been revoked shall have the right to appeal in writing to the Library Director. Such appeals must be submitted in writing within 10 days after notice of the refusal to use the meeting rooms or the revocation of use of the meeting rooms.

The privilege of using Library meeting rooms will not be granted or will be revoked if the activities or intended activities of the meeting room users negatively impact normal operations in any of the following ways:

  • The meeting is conducted in a noisy, disorderly or inflammatory manner.

  • The size of the meeting presents personal safety or building security issues, or creates an undue parking demand on library lots or the surrounding neighborhood.

  • The activities of meeting room users disrupt or will be disruptive to other library patrons’ use of library facilities or distract library staff from the performance of their duties.

  • The meeting room users neglect to pay all required fees, or neglect to pay for damages to the meeting room.

  • Misrepresentation of information supplied on Meeting Room Agreement form

  • Repeated failure to show up for scheduled reservations or frequent cancellations

  • Physical abuse of facilities and/or equipment

  • Failure to adequately supervise participants of meeting

  • Failure to vacate the room by the scheduled reservation time

  • Violation of Library Policies

Adopted by the Board of Trustees of the Lake County Public Library - 10/26/95
Revised - 3/25/04
Revised - 5/26/16
Revised - 3/23/17

*ST-105 General Sales Tax Exemption Certificate is required.

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Study Room Guidelines  

Lake County Public Library provides study rooms for the use of eligible cardholders.

The rooms may be used in accordance with the following guidelines:

  • Eligible Users must be at least 18 years old and and present their own LCPL card for study room use. (Computer Use Cards are acceptable for study room bookings).
  • The library cardholder who booked the study room is responsible for other users and must remain in the study room.
  • Users are limited to one 2-hour reservation per day.
    • After two hours of use, users may continue until the room is reserved for a new user.
    • Please be respectful to staff and other users by leaving the room quickly (within 5 minutes) when notified that time has ended.
  • Reservations accepted up to 2 months in advance.
  • Users may have up to 2 reservations at a time – limited to one reservation per day.
  • Room users may not exceed a room’s capacity.
  • Library staff are not responsible for personal belongings left unattended.
  • Study rooms unoccupied for more than 15 minutes may be reserved by another user.
  • Study rooms close 15-minutes before the branch closing time.

Violation of these guidelines or the Library’s Rules of Conduct could result in loss of Study Room Privileges.

Issued: Administration/Strickland
Issued: 3/8/2018

Upcoming Events
Tue, Sep 17, 9:30am - 11:00am
Merrillville - Meeting Room C
The class is designed to help adults improve their English reading, writing and speaking skills, focusing on the necessary civic... more
The class is designed to help adults improve their English reading, writing and speaking skills, focusing on the necessary civic information to prepare for American citizenship.

Tue, Sep 17, 10:00am - 10:45am
Merrillville - Children's Programming Room
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teaches early... more
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teaches early literacy skills.

Tue, Sep 17, 10:30am - 11:00am
Dyer-Schererville - Children's Programming Room
This half hour lap-sit program is for children ages birth to 23 months and their caregivers. We use songs, rhymes, and finger plays to... more
This half hour lap-sit program is for children ages birth to 23 months and their caregivers. We use songs, rhymes, and finger plays to encourage interaction and foster language development. 

Tue, Sep 17, 10:30am - 11:00am
St. John - Children's Program Room
Toddlers and their adult caregivers will enjoy a storytime with books, rhymes, music, and a craft.

Tue, Sep 17, 10:30am - 11:30am
St. John - Large Meeting Room
Join us for an informal conversation about the town of St. John and its history. While you're here, grab a cup of coffee (or tea or... more
Join us for an informal conversation about the town of St. John and its history. While you're here, grab a cup of coffee (or tea or cocoa) on us! Registration required.

Tue, Sep 17, 10:30am - 11:30am
Hobart - Children's Program Room
Midnight at the Bright Ideas Bookstore by Matthew Sullivan

Tue, Sep 17, 10:30am - 11:30am
Munster - Children's Program Room
Preschool children will enjoy stories, songs, a craft and other activities. Please register all attendees so we may be able to count... more
Preschool children will enjoy stories, songs, a craft and other activities. Please register all attendees so we may be able to count you in our attendance.

Tue, Sep 17, 11:00am - 11:45am
Lake Station-New Chicago - Children's Program Room
Families are invited to join us for a 45-minute story time. We will read books, sing songs, and have fun activities!

Tue, Sep 17, 11:00am - 3:00pm
Griffith-Calumet Twp - Meeting Room
Learn defensive driving techniques, safety strategies, and new traffic laws and rules of the road. $15 for AARP members; $20 for... more
Learn defensive driving techniques, safety strategies, and new traffic laws and rules of the road. $15 for AARP members; $20 for non-members. To register, call Jeanette Pike of AARP at 219-949-6307.

Tue, Sep 17, 11:15am - 12:00pm
Merrillville - Children's Programming Room
Storytime featuring stories, fingerplays, music and a craft that teach pre-reading skills for kids 4-5.

Tue, Sep 17, 1:30pm - 2:15pm
Dyer-Schererville - Children's Programming Room
Picture books, flannel boards, puppets, songs, fingerplays and a craft bring language to life in this fun program.

Tue, Sep 17, 3:00pm - 4:00pm
Munster - Large Meeting Room
Ages 10 and up come to make a craft using various materials.

Tue, Sep 17, 3:30pm - 5:00pm
Cedar Lake - Meeting Room A
Come in and try Minecraft Pi. Play by yourself or with others. Recommended for ages 8 and up.

Tue, Sep 17, 4:00pm - 5:00pm
Griffith-Calumet Twp - Children's Programming Room
Preschoolers will enjoy stories, music, games, STEM, finger plays and make a craft.

Tue, Sep 17, 5:00pm - 6:00pm
Library Seating Area
Receive individualized instruction in basic computer skills.
This event is full

Tue, Sep 17, 5:30pm - 6:30pm
Hobart - Large Meeting Room
Centier's Marsha Plesac will be talking about how you can spend and budget your money. This is part 2 of 4 in our Adulting Financial... more
Centier's Marsha Plesac will be talking about how you can spend and budget your money. This is part 2 of 4 in our Adulting Financial classes; one attendee will receive a $10 VISA Gift Card each class!

Canceled
Tue, Sep 17, 6:00pm - 7:00pm
Griffith-Calumet Twp
Boundless Book Club: During this club we will be reading aloud a book geared appropriately to age, vocabulary and interests of adults... more
Boundless Book Club: During this club we will be reading aloud a book geared appropriately to age, vocabulary and interests of adults with special needs/lower literacy. Join us for reading fun!

Tue, Sep 17, 6:00pm - 7:00pm
Hobart - Children's Program Room
Children (completed grades K-5) may free build with the library's LEGO® blocks or build a 'challenge' project. Constructions will be... more
Children (completed grades K-5) may free build with the library's LEGO® blocks or build a 'challenge' project. Constructions will be displayed in the library until the next LEGO® Club meeting.

Tue, Sep 17, 6:00pm - 7:00pm
Lake Station-New Chicago - Large Meeting Room
Parents from Lake Station Schools are encouraged to attend this informational session about Title One.

Tue, Sep 17, 6:00pm - 7:00pm
Lake Station-New Chicago - Children's Program Room
Children ages K-6th are invited to join us for one hour of LEGO® building. Bring your friends, but please leave your own LEGOS® at home.

Tue, Sep 17, 6:00pm - 8:00pm
Merrillville - Meeting Room B
Join us for the screening of an anime movie or TV series. Ages 12-18. Please Register. Snacks will be served.

Tue, Sep 17, 6:30pm - 7:00pm
Highland - Children's Programming Room
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books,... more
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books, music, and movement designed to help early literacy skills.

Tue, Sep 17, 6:30pm - 8:30pm
Merrillville - Meeting Room A
Play a friendly game of Chess or Go.

Wed, Sep 18, 10:15am - 10:45am
Dyer-Schererville - Children's Programming Room
Children ages 2-3 years, along with their caregivers, will enjoy storytime, which involves 30 minutes of interactive rhymes, songs,... more
Children ages 2-3 years, along with their caregivers, will enjoy storytime, which involves 30 minutes of interactive rhymes, songs, stories and a craft.

Wed, Sep 18, 10:30am - 11:00am
Hobart - Children's Program Room
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books,... more
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books, music, and movement designed to help early literacy skills.

Wed, Sep 18, 10:30am - 11:00am
Highland - Children's Programming Room
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books,... more
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books, music, and movement designed to help early literacy skills.

Wed, Sep 18, 10:30am - 11:30am
Griffith-Calumet Twp - Children's Programming Room
Toddlers accompanied by an adult caregiver, will gain early literacy skills and enjoy stories, music, finger plays, and a craft.
This event is full

Wed, Sep 18, 10:30am - 11:30am
Munster - Children's Program Room
Preschool children will enjoy stories, songs, a craft and other activities. Please register all attendees so we may be able to count... more
Preschool children will enjoy stories, songs, a craft and other activities. Please register all attendees so we may be able to count you in our attendance.

Wed, Sep 18, 10:30am - 12:00pm
Lake Station-New Chicago - Large Meeting Room
New and expectant parents will learn how to care for their baby during the first 6 months of infancy. Class is geared towards anyone... more
New and expectant parents will learn how to care for their baby during the first 6 months of infancy. Class is geared towards anyone preparing for baby including mom, dad, and grandparents.

Wed, Sep 18, 11:15am - 11:45am
Dyer-Schererville - Children's Programming Room
Children ages 2-3 years, along with their caregivers, will enjoy storytime, which involves 30 minutes of interactive rhymes, songs,... more
Children ages 2-3 years, along with their caregivers, will enjoy storytime, which involves 30 minutes of interactive rhymes, songs, stories and a craft.

Wed, Sep 18, 12:30pm - 2:00pm
St. John - Large Meeting Room
Bring your favorite yarn or thread project and enjoy some great company while you create! All crafters are welcome, no matter what craft... more
Bring your favorite yarn or thread project and enjoy some great company while you create! All crafters are welcome, no matter what craft you enjoy!

Wed, Sep 18, 2:00pm - 4:00pm
Griffith-Calumet Twp - Meeting Room
Movie Wednesday features a romantic-comedy with a twist! Starring Rebel Wilson and Liam Helmsworth. PG-13, 1h 29min

Wed, Sep 18, 2:30pm - 4:30pm
Merrillville - Quiet Study Room #3
Every Wednesday, in Quiet Study Room 3, 2020 Census recruiters will be available to help you apply for Census employment. Walk-ins are... more
Every Wednesday, in Quiet Study Room 3, 2020 Census recruiters will be available to help you apply for Census employment. Walk-ins are welcome!

Wed, Sep 18, 4:00pm - 5:00pm
Lake Station-New Chicago - Large Meeting Room
Create a marble maze on a ramp, using the provided recycled material. See how far your marble can travel through the maze you create!... more
Create a marble maze on a ramp, using the provided recycled material. See how far your marble can travel through the maze you create! Registration is required. Ages 6-15.

Wed, Sep 18, 6:00pm - 7:00pm
Highland - Meeting Room A
Snacks will be served and plans will be made for upcoming projects. Bring your ideas and be prepared for a fun time.

Wed, Sep 18, 6:00pm - 7:00pm
Merrillville - Children's Programming Room
Storytime for preschoolers and their families. Enjoy an evening storytime with books, finger plays, and music. Feel free to wear pajamas!

Wed, Sep 18, 6:00pm - 7:00pm
Griffith-Calumet Twp - Meeting Room
Create with perler beads. Supplies to make your designs into magnets or keychains will be provided. Please register.

Wed, Sep 18, 6:00pm - 7:00pm
Hobart - Large Meeting Room
How do you know if an email is real or a fraud? What do you do if someone calls and asks for your personal information? We'll show you... more
How do you know if an email is real or a fraud? What do you do if someone calls and asks for your personal information? We'll show you some common scams and share tips for spotting them.

Wed, Sep 18, 6:00pm - 8:00pm
Merrillville - Meeting Room A
English Classes are for participants who are learning English as a second language. Different levels are available. Classes are free.

Wed, Sep 18, 6:30pm - 7:30pm
Cedar Lake - Meeting Room A
Looking back at an event that occurred when he was 13, Frank explores how a complicated web of secrets, adultery, and betrayal shattered... more
Looking back at an event that occurred when he was 13, Frank explores how a complicated web of secrets, adultery, and betrayal shattered his Methodist family and their small 1961 Minnesota community.

Wed, Sep 18, 7:00pm - 8:00pm
Dyer-Schererville - Meeting Room Whole (A & B)
This little island, in the center of the Indian Ocean is a real tropical paradise. Join us as we explore Mauritius and enjoy a local... more
This little island, in the center of the Indian Ocean is a real tropical paradise. Join us as we explore Mauritius and enjoy a local snack. Registration required.

Thu, Sep 19, 9:30am - 11:00am
Merrillville - Meeting Room C
The class is designed to help adults improve their English reading, writing and speaking skills, focusing on the necessary civic... more
The class is designed to help adults improve their English reading, writing and speaking skills, focusing on the necessary civic information to prepare for American citizenship.

Thu, Sep 19, 10:30am - 12:30pm
Griffith-Calumet Twp - Meeting Room
Like to cross-stitch, knit, crochet, or do any other craft? Every Thursday, bring and work on your own project while enjoying the... more
Like to cross-stitch, knit, crochet, or do any other craft? Every Thursday, bring and work on your own project while enjoying the company of others.

Thu, Sep 19, 2:00pm - 3:00pm
Highland - Meeting Room A
Join us for a discussion of this inspirational title. Pick up a copy at the Highland Branch.

Thu, Sep 19, 3:00pm - 5:00pm
Lake Station-New Chicago - Large Meeting Room
Working with acrylics & canvas, participants will follow an example to create an original piece of art. A $20 cash fee covers all... more
Working with acrylics & canvas, participants will follow an example to create an original piece of art. A $20 cash fee covers all materials. Registration is required.

Thu, Sep 19, 4:00pm - 5:15pm
Cedar Lake - Meeting Room A
Learn to code by playing Minecraft or even making your own games. Recommended for grades 6th thru 12th. Beginners welcome!

Thu, Sep 19, 6:00pm - 7:00pm
Merrillville - Meeting Room B
Inviting teens, ages 12-18, to LEGO® and Board Game Night. Stop in to build your creation or pick a board game to play instead. Please... more
Inviting teens, ages 12-18, to LEGO® and Board Game Night. Stop in to build your creation or pick a board game to play instead. Please register. Snacks will be provided.

Thu, Sep 19, 6:00pm - 7:00pm
St. John - Large Meeting Room
Celebrate Sewing Month by using a sewing machine to create some homemade crafts! Ages 11-18. Registration required.

Thu, Sep 19, 6:00pm - 7:30pm
Griffith-Calumet Twp - Meeting Room
Rep. Chris Chyung will be hosting a Town Hall to meet with the public about Indiana issues.

Thu, Sep 19, 6:00pm - 8:00pm
Lake Station-New Chicago - Large Meeting Room
Working with acrylics & canvas, participants will follow an example to create an original piece of art. A $20 cash fee covers all... more
Working with acrylics & canvas, participants will follow an example to create an original piece of art. A $20 cash fee covers all materials. Registration is required.
This event is full

Thu, Sep 19, 6:30pm - 8:00pm
Lake Station-New Chicago - Children's Program Room
Bring your projects and join us. Chat with fellow crafters and work on your project without the interruptions of home. All are welcome.

Thu, Sep 19, 6:30pm - 8:00pm
Dyer-Schererville - Meeting Room Whole (A & B)
Please bring your digital camera! In this class members of the 3H Camera Club will teach you how to use your digital camera.... more
Please bring your digital camera! In this class members of the 3H Camera Club will teach you how to use your digital camera. Registration is required.