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Need a place for your group to meet? Check our policy for using our public meeting rooms.

Public Meeting Room Use Policy

Purpose

The library encourages public use of meeting rooms as gathering places to exchange ideas; access and share information and participate in programs created for public enjoyment, public education and civic engagement. The meeting rooms will be available on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to meet at the Library does not in any way constitute or imply endorsement of the users’ policies, beliefs or programs by the Library staff or Board of Trustees.

Download the meeting room application. Completed forms may be returned to any branch.

Room Use Priority

Priority will be given to: Library sponsored and co-sponsored activities and events. All other groups will be given consideration on a first-come/first-served basis. The Library reserves the right to reschedule confirmed meeting room reservations to accommodate library meetings or events. In such rare instances, the Library will make every reasonable effort to give ample notice and to assist the group in reserving another date or library meeting room.

Eligibility

Meeting rooms are available for non-commercial use by local not-for-profit organizations, governmental agencies, and educational entities.

  • Local refers to non-profit organizations based in or serving residents of the Lake County Public Library district.

  • Groups are considered not-for-profit when their mission serves an educational, cultural, charitable, political or civic purpose. Not-for-profits include 501(c)3, 501(c)4, 501(c)5, 501(c)6, 501(c)7, 501(c)8 corporations. Meeting room reservations requests by not-for-profit organizations must include a copy of the 501(c) certificate. This requirement may be waived by the Director in the case of local, organized, small not-for-profit unincorporated associations that provide other supporting documentation.

  • The person filling out a meeting room reservation request on behalf of the group must have a resident library card in good standing from Lake County Public Library and be at least 18 years old. Exceptions to this requirement may be made for representatives of federal, Indiana, or local agencies or political subdivisions.

  • First time users must submit an application for use. The Library reserves the right to review each prospective meeting room request and determine whether the group qualifies and the planned use fits within the guidelines and terms of Library policies and this Meeting Room Agreement.

Meeting Room Fees

Eligible groups may reserve and use library meeting rooms for non-commercial activities without charge under the following conditions:

  • The group is a local not-for-profit organization, governmental agency, or educational entity

  • The meeting is open to all people who wish to attend.

  • No fees or donations are collected or solicited for admission or participation in the meeting or event. No fundraising takes place during the meeting.

A local not-for-profit organization, governmental agency, or educational entity using the room for non-commercial activities will be charged the rental fees* listed under the following conditions:

  • Meetings are not open to and advertised to the general public, e.g., board meetings, committee meetings, training sessions, and the like.

  • A group has restricted attendance to a limited or designated audience.

  • The group requires an exchange of money, goods, or services for attendance (regardless of the exchange being on or off our premises). This includes meetings held by federal tax exempt organizations as well as governmental agencies.

Meeting RoomCapacityFee

Meeting RoomCapacityFee

Meeting Room Capacity Fee
Merrillville - Meeting Rm A 300 $150
Cedar Lake 100 $50
Griffith-Calumet 100 $50
Hobart 100 $50
Lake Station-New Chicago 100 $50
St. John 100 $50
Dyer-Schererville - Whole 75 $50
Munster 75 $50
Highland 50 $50
Merrillville - Meeting Rm B 50 $50
Dyer-Schererville - Half 35 $25
Merrillville - Meeting Rm C 25 $25

Cleaning Fees: Hourly Rate

Reservations

To insure and promote the accessibility of library meeting rooms to a wide variety of community groups eligible groups may:

  • book three consecutive meetings system-wide at a time on a rolling basis.

  • reserve meeting rooms up to 6 months in advance, as available, up to 20 times a year.

  • only use rooms during normal library operational hours, Monday – Saturday.

Acceptable Use Guidelines

  • No sale of goods or services, fundraising, or solicitation for future sales or services will be permitted without prior Library Administration approval. “Solicitation” is any act or attempt to advertise, market, or sell any product or service; to seek membership in any organization; or to obtain a donation/contribution. This includes the collection of “free-will” offerings. Public property, such as Library buildings, facilities, parking lots, grounds and other real property, is held in trust for the public. It is to be used for governmental and public purposes and governmental property is not to be used for private gain.

  • Library meeting rooms are designed to meet general, non-commercial, informational, educational, cultural and civic needs. Excluded are purely social events which include but are not limited to parties or entertainment and meetings for the benefit of private individuals.

  • The meeting room kitchens are not intended for cooking, but to provide a convenient space for the preparation of light refreshments. No meals may be served unless prior approval is given in writing by Library Administration.

  • All activities and programs conducted in library buildings must comply with federal, state, and local laws and are subject to the rules, regulations, and policies of the Library.

  • Meeting rooms are not available if the Library is closed due to an emergency or inclement weather.

  • Library personnel have free access to enter any meeting room at any time. The Library Board has vested in Library personnel the authority to supervise meeting room use and to interpret policy; however, final authority rests with the Library Director.

Responsibility of User

  • The group must have a signed application on file agreeing to our policies, to be signed on an annual basis by an authorized representative of the group. The individual agrees to be the responsible party. If unavoidable circumstances prevent attendance by the applicant, he/she is still personally responsible for the proper use of the facility and payment for any damage. 

  • Minimum attendance may be required. Groups must stay within the designated maximum seating capacities of assigned rooms.

  • Cancellations by groups must be received by the Library at least 48 hours in advance. A penalty in room use privileges may be imposed on groups who do not cancel their meetings by the designated deadlines.

  • Any publicity materials must clearly indicate that the program is under the sponsorship of the group and not the Lake County Public Library.

  • The Library will provide basic housekeeping service such as regular cleaning as part of meeting room maintenance. Any additional cleaning or repair required beyond normal library maintenance will be billed at an hourly rate. The cost of any materials required for any repair will be billed to the responsible party.

  • Excessive amounts of garbage (beyond the capacity of trash receptacles provided in the meeting room) must be removed by the room user to outside trash receptacles.

  • The Library is unable to provide storage space for materials or equipment between meetings.

  • Children and youth groups are required to use the meeting rooms under adult supervision.

  • All meetings must be over and the rooms vacated 30 minutes before the library closes. 

Meeting Room Amenities

  • Kitchen

  • Screen

  • Podium

  • Wifi

  • Each meeting room is equipped with a standard number of tables and chairs. A group may change this arrangement for their specific use. Furniture should be left in a clean, neat, and orderly arrangement at the close of the meeting.

Revocation and Refusal of Authorization for Use

Authorization to use library facilities may be revoked. Persons or organizations refused the use of the meeting rooms or persons or organizations whose privileges to use the meeting rooms have been revoked shall have the right to appeal in writing to the Library Director. Such appeals must be submitted in writing within 10 days after notice of the refusal to use the meeting rooms or the revocation of use of the meeting rooms.

The privilege of using Library meeting rooms will not be granted or will be revoked if the activities or intended activities of the meeting room users negatively impact normal operations in any of the following ways:

  • The meeting is conducted in a noisy, disorderly or inflammatory manner.

  • The size of the meeting presents personal safety or building security issues, or creates an undue parking demand on library lots or the surrounding neighborhood.

  • The activities of meeting room users disrupt or will be disruptive to other library patrons’ use of library facilities or distract library staff from the performance of their duties.

  • The meeting room users neglect to pay all required fees, or neglect to pay for damages to the meeting room.

  • Misrepresentation of information supplied on Meeting Room Agreement form

  • Repeated failure to show up for scheduled reservations or frequent cancellations

  • Physical abuse of facilities and/or equipment

  • Failure to adequately supervise participants of meeting

  • Failure to vacate the room by the scheduled reservation time

  • Violation of Library Policies

Adopted by the Board of Trustees of the Lake County Public Library - 10/26/95
Revised - 3/25/04
Revised - 5/26/16
Revised - 3/23/17

*ST-105 General Sales Tax Exemption Certificate is required.

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Study Room Guidelines  

Lake County Public Library provides study rooms for the use of eligible cardholders.

The rooms may be used in accordance with the following guidelines:

  • Eligible Users must be at least 18 years old and and present their own LCPL card for study room use. (Computer Use Cards are acceptable for study room bookings).
  • The library cardholder who booked the study room is responsible for other users and must remain in the study room.
  • Users are limited to one 2-hour reservation per day.
    • After two hours of use, users may continue until the room is reserved for a new user.
    • Please be respectful to staff and other users by leaving the room quickly (within 5 minutes) when notified that time has ended.
  • Reservations accepted up to 2 months in advance.
  • Users may have up to 2 reservations at a time – limited to one reservation per day.
  • Room users may not exceed a room’s capacity.
  • Library staff are not responsible for personal belongings left unattended.
  • Study rooms unoccupied for more than 15 minutes may be reserved by another user.
  • Study rooms close 15-minutes before the branch closing time.

Violation of these guidelines or the Library’s Rules of Conduct could result in loss of Study Room Privileges.

Issued: Administration/Strickland
Issued: 3/8/2018

Upcoming Events
Mon, Jun 17, 10:00am - 12:00pm
Merrillville - Meeting Room A
Painting class for adults. Work with acrylics & canvas on an easel, following instructor's example to create an original piece of art.... more
Painting class for adults. Work with acrylics & canvas on an easel, following instructor's example to create an original piece of art. $20 cash fee paid at the time of class covers all materials.

Mon, Jun 17, 10:30am - 11:00am
Dyer-Schererville - Children's Programming Room
This half hour lap-sit program is for children ages birth to 23 months and their caregivers. We use songs, rhymes, and finger plays to... more
This half hour lap-sit program is for children ages birth to 23 months and their caregivers. We use songs, rhymes, and finger plays to encourage interaction and foster language development. 

Mon, Jun 17, 10:30am - 11:00am
Merrillville - Children's Programming Room
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books,... more
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books, music, and movement designed to help early literacy skills.

Mon, Jun 17, 10:30am - 11:15am
Hobart - Children's Program Room
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teach early... more
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teach early literacy skills.

Rescheduled
Mon, Jun 17, 10:30am - 11:30am
New date Monday, June 17, 1:00pm - 2:00pm
Cedar Lake
4 and 5 year olds will hear stories and participate in music activities, rhymes, crafts, and other activities, with an emphasis on... more
4 and 5 year olds will hear stories and participate in music activities, rhymes, crafts, and other activities, with an emphasis on important early pre-reading skills.

Mon, Jun 17, 12:00pm - 1:00pm
Merrillville - Children's Programming Room
Experienced dance instructor will teach Ballroom Dancing for 6 weeks.

Mon, Jun 17, 12:00pm - 2:00pm
Lake Station-New Chicago - Large Meeting Room
Bring your projects and join us. Chat with fellow crafters and work on your project without the interruptions of home. All are welcome.

Mon, Jun 17, 1:00pm - 2:00pm
Cedar Lake - Children's Programming Room
4 and 5 year olds will hear stories and participate in music activities, rhymes, crafts, and other activities, with an emphasis on... more
4 and 5 year olds will hear stories and participate in music activities, rhymes, crafts, and other activities, with an emphasis on important early pre-reading skills.

Mon, Jun 17, 1:30pm - 2:15pm
Dyer-Schererville - Children's Programming Room
Picture books, flannel boards, puppets, songs, fingerplays and a craft bring language to life in this fun program.

Mon, Jun 17, 1:30pm - 2:15pm
Hobart - Children's Program Room
Storytime featuring stories, fingerplays, music and a craft that teach pre-reading skills for kids 4-6.

Mon, Jun 17, 2:00pm - 3:00pm
Highland - Children's Programming Room
Kids will make a space-themed sand painting and a layered sand bottle! All materials provided.
This event is full

Mon, Jun 17, 2:00pm - 3:30pm
Highland - Meeting Room A
Enjoy a 'taste of California' in cool comfort on the library's big screen.

Mon, Jun 17, 3:00pm - 4:00pm
Cedar Lake - Meeting Room A
Learn about these amazing birds as Humane Indiana details their work and rescue of birds large and small in our area and meet five of... more
Learn about these amazing birds as Humane Indiana details their work and rescue of birds large and small in our area and meet five of their animal ambassadors.

Mon, Jun 17, 4:00pm - 5:00pm
Griffith-Calumet Twp - Children's Programming Room
Kids (K-5th grade) will use the library LEGO® blocks to build a space craft (shuttle, space ship, launcher, etc.) and take a picture of... more
Kids (K-5th grade) will use the library LEGO® blocks to build a space craft (shuttle, space ship, launcher, etc.) and take a picture of your creation with a space background.
This event is full

Mon, Jun 17, 5:30pm - 6:30pm
Hobart - Large Meeting Room
We'll watch episodes from an anime series. We'll also have art supplies on hand if you want to draw, sketch, or get creative or bring in... more
We'll watch episodes from an anime series. We'll also have art supplies on hand if you want to draw, sketch, or get creative or bring in your own sketchbook and projects to work on.

Mon, Jun 17, 6:00pm - 7:30pm
Highland - Meeting Room A
Enjoy a 'taste of California' in cool comfort on the library's big screen.

Mon, Jun 17, 6:30pm - 7:30pm
St. John - Large Meeting Room
All children and their families are invited to build with the library's LEGO® and DUPLO® blocks. Design something nifty for our... more
All children and their families are invited to build with the library's LEGO® and DUPLO® blocks. Design something nifty for our display case!

Mon, Jun 17, 6:30pm - 7:30pm
Hobart - Large Meeting Room
Teens interested in being a volunteer this summer are required to attend one of our volunteer training sessions. All volunteers (ages... more
Teens interested in being a volunteer this summer are required to attend one of our volunteer training sessions. All volunteers (ages 11-18) must fill out an application and waiver form.

Mon, Jun 17, 6:30pm - 8:00pm
Dyer-Schererville - Meeting Room Whole (A & B)
Town hall meeting with Indiana House District 15 Representative Chris Chyung.

Mon, Jun 17, 6:30pm - 8:30pm
Merrillville - Meeting Room A
To celebrate Pride Month and the 50th anniversary of the Stonewall Riots, we will be hosting a series of documentaries discussing... more
To celebrate Pride Month and the 50th anniversary of the Stonewall Riots, we will be hosting a series of documentaries discussing Stonewall's effect on American history. Please Register.

Mon, Jun 17, 7:00pm - 8:15pm
Cedar Lake - Public Tables
Bring yarn and a size H crochet hook or size 7 knitting needles and cotton yarn ... or bring along a project you're already working on!

Mon, Jun 17, 7:30pm - 8:30pm
Dyer-Schererville Branch - Lake Central High School
Presentation to board.

Tue, Jun 18, 10:00am - 10:45am
Merrillville - Children's Programming Room
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teach early... more
Storytime for children 2 & 3 years of age, with a caregiver, featuring stories, fingerplays, music and a craft, that teach early literacy skills.

Tue, Jun 18, 10:00am - 12:00pm
St. John - Large Meeting Room
What are you doing to take care of your brain? Participants will enjoy fun and interactive activities in four sessions presented by... more
What are you doing to take care of your brain? Participants will enjoy fun and interactive activities in four sessions presented by Linda Curley from Purdue Extension Services. Registration Required.

Tue, Jun 18, 10:30am - 11:00am
Dyer-Schererville - Children's Programming Room
This half hour lap-sit program is for children ages birth to 23 months and their caregivers. We use songs, rhymes, and finger plays to... more
This half hour lap-sit program is for children ages birth to 23 months and their caregivers. We use songs, rhymes, and finger plays to encourage interaction and foster language development. 

Tue, Jun 18, 10:30am - 11:00am
St. John - Children's Program Room
Toddlers and their adult caregivers will enjoy a storytime with books, rhymes, music, and a craft.

Tue, Jun 18, 10:30am - 11:30am
Hobart - Children's Program Room
Where It Hurts by Reed Farrell Coleman

Tue, Jun 18, 10:30am - 11:30am
Griffith-Calumet Twp - Meeting Room
The Lake County Enviromobile is here! Kids will have fun playing a sorting game and learning more about recycling. This program is for... more
The Lake County Enviromobile is here! Kids will have fun playing a sorting game and learning more about recycling. This program is for kids 1st grade (6yrs old) and up.

Tue, Jun 18, 10:30am - 11:30am
Munster - Large Meeting Room
This ancient empire needs no introduction. From the Circus Maximus to the Colosseum, Rome's beauty still flourishes.

Tue, Jun 18, 11:00am - 11:45am
Lake Station-New Chicago - Children's Program Room
Families are invited to join us for a 45-minute story time. We will read books, sing songs, and do fun activities!

Tue, Jun 18, 11:15am - 12:00pm
Merrillville - Children's Programming Room
Storytime featuring stories, fingerplays, music and a craft that teach pre-reading skills for kids ages 4-5.

Tue, Jun 18, 12:30pm - 1:30pm
Griffith-Calumet Twp - Meeting Room
Make a cyanotype print using a chemical solution, found objects, and the sun's rays. Registration required. Please wear clothing that... more
Make a cyanotype print using a chemical solution, found objects, and the sun's rays. Registration required. Please wear clothing that can be stained!

Tue, Jun 18, 1:00pm - 2:00pm
Cedar Lake - Meeting Room A
Come to the library for an open play session designed for children with sensory challenges. Children of all abilities are also welcome... more
Come to the library for an open play session designed for children with sensory challenges. Children of all abilities are also welcome to attend. Caregivers must accompany participants to the program.

Tue, Jun 18, 1:30pm - 2:15pm
Dyer-Schererville - Children's Programming Room
Picture books, flannel boards, puppets, songs, fingerplays and a craft bring language to life in this fun program.

Tue, Jun 18, 1:30pm - 2:30pm
Hobart - Large Meeting Room
Join us as Humane Indiana brings 5 animals and discusses the natural history of each species. We will explore the history of the rehab... more
Join us as Humane Indiana brings 5 animals and discusses the natural history of each species. We will explore the history of the rehab center, and what they provide for the wildlife in need.

Tue, Jun 18, 2:00pm - 3:00pm
Lake Station-New Chicago - Large Meeting Room
Join us for green screen fun at the library! You will be able to write your own skits and perform, while learning how to use the green... more
Join us for green screen fun at the library! You will be able to write your own skits and perform, while learning how to use the green screen technology. Please register. Ages 10-18.

Tue, Jun 18, 2:30pm - 4:30pm
Dyer-Schererville - Meeting Room Whole (A & B)
The Brain Fitness Camp is meant to engage aging adults in fun and interactive activities that challenge thinking and help participants... more
The Brain Fitness Camp is meant to engage aging adults in fun and interactive activities that challenge thinking and help participants stay mentally active.

Tue, Jun 18, 3:00pm - 4:00pm
Merrillville - Children's Programming Room
Children will determine which common household items should end up in a landfill as waste and which are actually resources that should... more
Children will determine which common household items should end up in a landfill as waste and which are actually resources that should be recovered by reusing or recycling.

Tue, Jun 18, 3:30pm - 5:00pm
Cedar Lake - Meeting Room A
Come in and try Minecraft Pi. Play by yourself or with others. Recommended for ages 8 and up.
This event is full

Tue, Jun 18, 4:00pm - 5:00pm
Griffith-Calumet Twp - Children's Programming Room
Preschoolers, ages 4, 5 & 6 will hear stories, enjoy music, games, STEM, finger plays and make a craft to take home.

Tue, Jun 18, 6:00pm - 7:00pm
Hobart - Children's Program Room
Children (completed grades K-5) may free build with the library's LEGO® blocks or build a 'challenge' project. Constructions will be... more
Children (completed grades K-5) may free build with the library's LEGO® blocks or build a 'challenge' project. Constructions will be displayed in the library until the next LEGO® Club meeting.

Tue, Jun 18, 6:00pm - 8:00pm
Merrillville - Meeting Room A
Join us for the screening of an anime movie or TV series. Ages 12-18. Please Register. Snacks will be served.

Tue, Jun 18, 6:30pm - 7:00pm
Highland - Children's Programming Room
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books,... more
Babies and toddlers, birth - 23 months of age, accompanied by their caregivers, will enjoy this program filled with rhymes, books, music, and movement designed to help early literacy skills.

Tue, Jun 18, 6:30pm - 8:30pm
Merrillville - Meeting Room B
Play a friendly game of Chess or Go.